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Donor Privacy Policy

Philosophy

By protecting the privacy of donor information, Community Action Partnership of Hennepin County (CAP-HC) helps build public trust.

Standard

CAP-HC's donor privacy policy describes how donor information is collected and used. The organization also has a board-approved discontinue contact policy guaranteeing that donors can be removed from solicitation and other mailing lists.

 In addition to being available online, CAP-HC's donor privacy policy will also be provided upon request. Contact us at info@caphennepin.org.

Donor Information

CAP-HC collects and maintains the following types of donor information when it is voluntarily provided to the organization:

  • Contact information, such as name, address, telephone number and e-mail address;
  • Donation information;
  • Information on events attended, publications received, and requests for program information;
  • Information provided by the donor in the form of comments and suggestions.

CAP-HC does not retain donor credit card information.

The information is maintained for IRS reporting purposes, is used to analyze general donation patterns, to understand donors’ interests in CAP-HC’s mission and programs, and to update donors on the agency’s activities.  Donor information is stored in the organization’s password-protected Cloud file storage system, with access restricted to relevant staff members only. Information is shared with staff and board members only on a need-to-know basis; summary, non-identifying information is used whenever possible.

List Sharing

CAP-HC does not sell, rent, trade, or share its donor list with any other organization. CAP-HC never sends out mailings to its donors on behalf of other organizations.

Authorized Release of Information

CAP-HC may be legally required to disclose information on occasion. CAP-HC complies with all applicable legal requirements and standards.

Discontinuing Contact Upon Request

  • Policy: CAP-HC will discontinue contacting individuals with marketing and donor related communications upon that person’s oral or written request directed to the organization. Individuals may contact the Planning and Development Office at donor@caphennepin.org to make such a request. CAP-HC will maintain a record of all requests by persons who indicate that they do not wish to be contacted by or on behalf of the organization. Those individuals who are past or current clients of CAP-HC may continue to receive program-related communications.
  • Procedure: Following a request to discontinue contact, staff will:
    • Remove the individual’s name from the CAP-HC email distribution list
    • Remove the individual’s name from the CAP-HC mail distribution list
    • Indicate in the individual’s database file that they have made a request for discontinuation of contact 
    • Add the individual’s name to the agency’s Do Not Contact List in the donor database
  • Limitation: This policy does not prohibit contact by a non-staff individual or group voluntarily soliciting on behalf of CAP-HC, even if the person being contacted has requested to be placed on the "do not contact list."
  • Any email newsletters or updates sent out by CAP-HC shall include written direction of how to be removed from future communications and / or a link to “unsubscribe”.  CAP-HC will provide assistance to any donor requesting assistance with discontinuing contact or removal from mailing lists.

Updating Donor Information

To review personal information collected and / or request changes, individuals may contact the Planning and Development Office at donor@caphennepin.org.  

Third-Party Payment Service

CAP-HC uses the third-party payment service PayPal to process credit card transactions on its website. This payment service is PCI* DSS^ Merchant Level 1 Certified which includes full NIST** PCI DSS compliance for all donor transactions. CAP-HC does not retain donor credit card information.

*PCI - Payment Card Industry
^DSS - Distribution Standard System
**NIST - National Institute for Standards and Technology

Use of Website Cookies

The CAP-HC website uses “cookies” to help donors personalize their online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize CAP-HC web pages, or register with the CAP-HC donation site, a cookie helps CAP-HC recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as a billing address. When you return to the same CAP-HC website, the information you previously provided can be retrieved, so you can easily use the CAP-HC features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of a website.

Third-Party Sites

Other websites that you may link to from the CAP-HC site and communications, including partners’ websites, maintain their own privacy policies. CAP-HC is not responsible for the privacy practices of other websites or affiliate agencies. We encourage you to review the privacy policies of websites or affiliate agencies before providing them with any of your personally identifiable information.

Donor Bill of Rights

CAP-HC adheres to the following Donor Bill of Rights, which was created by the Association of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Giving Institute.

Donor Bill of Rights

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

  • To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
  • To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
  • To have access to the organization's most recent financial statements.
  • To be assured their gifts will be used for the purposes for which they were given.
  • To receive appropriate acknowledgement and recognition.
  • To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
  • To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
  • To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
  • To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
  • To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

Adopted by the Board of Directors of CAP-HC on 8/26/2021.

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